New codes

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Purpose

The purpose is to check, if the transferred data includes new codes: accounts / cost centers / dimensions. New accounts / cost centers must be maintained in the system manually.

Accounts

New accounts have to be added to the chart of accounts and steered to row model(s). See chapter: Chart of accounts maintenance.

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Note

  • Reports can be run even, if the accounts are not added to the chart of accounts yet. Then the saldo’s and transactions of these accounts will be left out of the reports.

  • After the new accounts have been added, it is not compulsory to re-transfer data.

Cost centers

If the transferred data include new cost centers, they must be added to the list of units and steered to the tree structure. See chapter: Tree maintenance.

Dimensions

The new dimension codes (eg. work number or project) will open automatically to the respective basic list in Dimension’s tree structure maintenance. They are steered to Rest-code of the first structure. Change steerings if needed.

Note

  • Reports can be run even if the cost centers are not added to the list of cost centers yet. Then the saldo’s of such centers will be left out of the reports.

  • After the new cost centers have been added, it is not compulsory to re-transfer data.

  • Maintain and save user rights. If the user has rights to the cost center group, the scheduled report run (run normally at nights), will update her user rights automatically, for the new cost center(s) belonging to the group.

Empty new codes table

The code tables are cleared when new codes are opened in Tabella. However, by using option Empty all new codes, the tables can be cleared manually, if for some reason, they are not wanted to be opened in Tabella structures.

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New codes

If, for example, there are project codes that do not have any saldo data in reporting, it is recommended to search, by drilling period’s transactions, this code from the project dimension. It is possible that the project, with the same account / cost center / other dimensions, has +/- transactions.